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1. Job Purpose

To support procurement and supply chain operations for Solar EPC projects by ensuring timely availability of materials, effective vendor coordination, purchase order management, logistics coordination, inventory control, and accurate SCM documentation.
The position will coordinate closely with Project, Engineering, Stores, Finance, Commercial, Vendors and Logistics teams to ensure smooth material flow from procurement to project site.

2. Key Responsibilities

A. Procurement & Purchase Coordination

  • Handle procurement activities for Solar EPC project materials as per approved requirements and project schedules.
  • Obtain quotations from approved/new vendors and prepare comparative statements.
  • Coordinate with vendors for price, delivery schedule, payment terms and technical/commercial clarifications.
  • Prepare and process Purchase Requisitions, RFQs, Comparative Statements, Purchase Orders and Work Orders.
  • Follow up with vendors for order acknowledgement and committed delivery dates.
  • Monitor open POs and ensure timely closure of pending actions.
  • Support negotiation with vendors for price, delivery and commercial terms.

B. Material Planning & Project Coordination

  • Coordinate with Project and Planning teams to understand project-wise material requirements.
  • Prepare project-wise material requirement and procurement tracking reports.
  • Monitor material availability against project schedules.
  • Identify potential material shortages and escalate them in advance.
  • Coordinate with Engineering for approved makes, specifications and BOQ requirements.
  • Ensure procurement is aligned with project execution priorities.

C. Vendor Management

  • Coordinate with vendors for order execution and delivery commitments.
  • Maintain vendor performance records covering:
    • Price
    • Quality
    • Delivery
    • Responsiveness
    • Payment/commercial compliance
  • Follow up for delayed materials and take corrective action.
  • Coordinate with Quality/Engineering teams for material inspection and approval where required.
  • Support vendor development and identification of alternate suppliers.

E. Stores & Inventory Coordination

  • Coordinate with stores for material receipt and GRN status.
  • Monitor project-wise material availability and consumption.
  • Track excess, shortage, damaged and rejected materials.
  • Coordinate material transfer between warehouse and project sites.
  • Support inventory reconciliation and periodic stock verification.
  • Ensure proper documentation for material movement.

F. ERP & MIS

  • Maintain accurate procurement and SCM transactions in ERP/Odoo.
  • Prepare daily/weekly/monthly procurement reports.
  • Maintain:
    • Open PO report
    • Pending delivery report
    • Vendor-wise procurement report
    • Project-wise material status
    • Material shortage report
    • Logistics tracking report
    • Procurement savings report
  • Ensure timely updating of procurement status in ERP.

G. Commercial Coordination

  • Coordinate with Finance for vendor invoice processing.
  • Verify PO, GRN, invoice and supporting documents before submission.
  • Follow up for discrepancies in invoices and documentation.
  • Monitor vendor payment status and coordinate with vendors regarding payment-related queries.
  • Ensure procurement is carried out within approved budgets and commercial terms.

3. Key Performance Indicators (KPIs)

  • On-time material availability for projects
  • PO processing turnaround time
  • Vendor on-time delivery %
  • Procurement cost savings
  • Purchase price variance
  • Open PO ageing
  • Material shortage incidents
  • Logistics cost per project
  • Vendor performance score
  • ERP/MIS accuracy
  • Reduction in emergency purchases

4. Required Qualification

Education:
  • Bachelor's degree in Engineering, Supply Chain,or related field.
  • MBA/PGDM in/Procurement will be an advantage.
Experience:
  • 3–6 years of experience in Procurement.
  • Experience in Solar EPC, Renewable Energy, Electrical EPC.

5. Required Skills

  • Procurement and vendor management
  • Material planning
  • Logistics coordination
  • Commercial understanding
  • Negotiation skills
  • MS Excel – Intermediate/Advanced
  • ERP knowledge; Odoo/SAP experience preferred
  • Good analytical and MIS reporting skills
  • Strong follow-up and coordination ability
  • Good communication skills
  • Ability to manage multiple projects simultaneously

6. Preferred Industry Knowledge

Candidate should preferably have exposure to solar/EPC materials such as:
  • Solar PV Modules
  • Inverters
  • MMS / Structures
  • DC/AC Cables
  • LT/HT Panels
  • Transformers
  • Earthing Materials
  • SCB/SMB
  • Electrical BOS
  • Civil materials
  • Fasteners and consumables
  • Module mounting accessories

7. Competencies

  • Ownership & accountability
  • Vendor relationship management
  • Problem solving
  • Analytical thinking
  • Commercial awareness
  • Planning & prioritization
  • Cross-functional coordination
  • Negotiation
  • Attention to detail
  • Result orientation

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